By using Polyglossia and any of Polyglossia's services, products, and offerings ("Services"), you are agreeing to be bound by the following terms and conditions ("Terms of Service").
Polyglossia reserves the right to update and change Terms of Service without notice, but will make an effort to notify you of any changes of major significance.
Violation of any part of these Terms of Service may result in your account going under review and may result in suspension or termination of your account, after we attempt to contact you to resolve the issue.
Your Bill Of Rights
- The Right of Data Ownership
- Your transcripts and any other data you enter into Polyglossia using our Services (collectively "Data") is owned by you.
- You grant Polyglossia permission to use your Data to perform the Services on your behalf, but the data is owned by you.
- You have the right to download any of your Data at any time. Polyglossia is committed to making it easy to export your Data in an open, industry-standard format that you can use for any purpose. We will not hold your Data captive or for ransom.
- The Right to Be Forgotten
- You have the right to have your Data permanently deleted from our database and all traces removed even from our backups.
- Upon your request in writing, we will delete your account and all your Data. It may take up to 60 days for all traces of your Data to be removed from our active database and all of our backups.
- You assume the responsibility of exporting a copy of your Data before it has been deleted.
- The Right to Privacy
- You have the right to keep your Data private. All of your rights and terms are described in the Privacy Policy.
Account Terms
- You must be 18 years or older to use our Services.
- You must provide your name, organization name, and keep your email contact information up-to-date.
- User accounts may only be used by one person. A single user account shared by multiple people is not permitted.
- You must assign permissions and roles to users in your account based on the actual function of that person in your organization.
- You are responsible for maintaining the security of your account and password. Polyglossia cannot be liable for any loss or damage from your failure to comply with this security obligation.
- We may remove accounts that have remained inactive for an extended period of time.
- You may not use our Services for any illegal or unauthorized activities based on U.S. laws and regulations, and any other laws and regulations that apply to your jurisdiction.
- Polyglossia applies an industry standard profanity filter on the transcription and translation output, but we do not monitor or censor content that you input into Polyglossia. You are solely responsible for the content you input. All content you input must be legally compliant. Beyond that, you are also responsible for any repercussions from the content you input.
Billing Terms
- Polyglossia charges a monthly fee in exchange for access to our Services. Once payment is received you will be granted access to our Services through the end of your billing term.
- You may upgrade or downgrade your subscription level at any time. Your data will be accessible in Polyglossia and able to be used, accessed, and exported in accordance with our Privacy Policy.
- Depending on your usage, you may incur an overage fee that will appear on your next invoice.
- Should there be a lapse in payment, we will attempt to notify you. If no action is taken to remit payment within 7 days of the attempted notice, translation and transcription may be disabled. You will still have access to export your data, but access to Polyglossia Services will be limited until payment is successfully remitted.
- We do not offer cash refunds. Should you wish to discontinue use of our Services, you may disable automatic renewal of your account and no future charges will be made.
Sunsetting Policy
- Should Polyglossia ever need to terminate operations, we will not take your Data with us. We will make your data accessible and available to be downloaded for at least three (3) months and make an effort to notify you. Your Data will be available using open standards. We will then purge your Data in accordance with our Privacy Policy.
General Terms
- These Terms of Service, your use of the Services and the relationship between you and Polyglossia shall be governed by and construed in accordance with the laws of the United States, and the State of Virginia, notwithstanding the choice of law provisions of the venue where any action is brought, when the violation occurred, where you may be located or any other jurisdiction.
- You agree that any action at law or in equity arising out of or relating to these Terms of Service shall be filed only in the state and federal courts located in Virginia, USA and you hereby irrevocably and unconditionally consent and submit to the exclusive jurisdiction of such courts over any suit, action or proceeding arising out of these Terms of Service. Notwithstanding this, you agree that Polyglossia shall still be allowed to apply for injunctive remedies (or an equivalent type of urgent legal relief) in any jurisdiction.
- In the event legal action is necessary to enforce these Terms of Service, Polyglossia reserves the right to recover the cost of reasonable attorney's fees.
- You agree that if Polyglossia does not exercise or enforce any legal right or remedy which is contained in these Terms of Service (or which Polyglossia has the benefit of under any applicable law), this shall not constitute a waiver of Polyglossia's rights and that those rights or remedies will still be available to Polyglossia.
- If any court of law, having the jurisdiction to decide on this matter, rules that any provision of these Terms of Service is invalid, then that provision will be removed from the Terms of Service without affecting the rest of the Terms of Service. The remaining provisions of the Terms of Service will continue to be valid and enforceable.
Sensitive Information Disclosure
Polyglossia handles two primary types of information on our servers: your Data (defined in section 1.1.1.) and sensitive payment information for billing purposes (PCI Data). Each data type we handle requires different levels of data security to comply with industry norms & regulatory agencies. Polyglossia exceeds industry norms for your Data and uses Stripe as a 3rd party provider to secure your PCI Data.
Your Data is encrypted and stored on our servers while at rest and in transit. This includes your profile data (e.g. your name, organization, email address, etc.) as well as all the Data you input into Polyglossia. PCI Data is encrypted and processed through Stripe and requires a higher level of security from regulatory agencies when compared to that of PII data.
Audio data is not stored on Polyglossia systems unless you choose to temporarily record an audio sample for debugging purposes. In this case, the 30 second audio clip is stored for 10 days so that you may download and listen to it. It is then permanently destroyed.
Indemnification
You agree to indemnify, defend and hold harmless Polyglossia, its officers, managers, owners, employees, agents, designees, users, successors, assigns, service providers and suppliers from and against all losses, liabilities, expenses, damages, claims, demands and costs, including reasonable attorneys' fees and court costs due to or arising out of or related to: (a) any fraud or manipulation, or other violation of these Terms of Service by you; (b) the Content or other information provided by you to Polyglossia or that you submit, transmit or otherwise make available through the Services; (c) your use of the Services; or (d) any violation of any rights of another or harm you may have caused to another.
DISCLAIMER OF WARRANTIES
YOU UNDERSTAND AND AGREE THAT USE OF THE SERVICES IS AT YOUR SOLE RISK. THE SERVICES ARE PROVIDED ON AN "AS IS" BASIS. POLYGLOSSIA EXPRESSLY DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. POLYGLOSSIA MAKES NO WARRANTY THAT (A) THE SERVICES WILL MEET YOUR REQUIREMENTS; (B) THE SERVICES WILL BE UNINTERRUPTED, TIMELY, SECURE OR ERROR-FREE; (C) THE RESULTS, CONTENT OR ANY OTHER INFORMATION OBTAINED THROUGH THE USE OF SERVICES WILL BE ACCURATE, COMPLETE, RELIABLE, CURRENT OR ERROR-FREE; (D) THE SERVICES, THEIR SERVERS OR EMAIL SENT FROM POLYGLOSSIA OR THE SERVICES ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS; OR THAT (E) ANY ERRORS IN THE SERVICES WILL BE CORRECTED. IN SOME JURISDICTIONS, DISCLAIMERS OR IMPLIED WARRANTIES ARE NOT PERMITTED. IN SUCH JURISDICTIONS, SOME OF THE FOREGOING DISCLAIMERS MAY NOT APPLY TO YOU AS THEY RELATE TO IMPLIED WARRANTIES.
LIMITATION OF LIABILITY
IN NO EVENT SHALL POLYGLOSSIA OR ITS AFFILIATES OR SUBSIDIARIES, NOR THEIR RESPECTIVE DIRECTORS, MEMBERS, EMPLOYEES OR AGENTS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, COMPENSATORY, CONSEQUENTIAL OR EXEMPLARY DAMAGES (EVEN IF POLYGLOSSIA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES), RESULTING FROM: (A) THE USE OF OR THE INABILITY TO USE THE SERVICES; (B) THE COST OF ANY GOODS AND/OR SERVICES PURCHASED OR OBTAINED AS A RESULT OF THE USE OF THE SERVICES; (C) DISCLOSURE OF, AUTHORIZED ACCESS TO OR ALTERATION OF YOUR TRANSMISSION OF DATA; (D) CONTENT YOU SUBMIT, RECEIVE, ACCESS, TRANSMIT OR OTHERWISE CONVEY THROUGH THE SERVICES; (E) STATEMENTS OR CONDUCT OF ANY THIRD PARTY THROUGH THE SERVICES; (F) ANY OTHER MATTER RELATING TO THE SERVICES; OR (G) ANY BREACH OF THESE TERMS OF SERVICE BY POLYGLOSSIA OR THE FAILURE OF POLYGLOSSIA TO PROVIDE THE SERVICES UNDER THESE TERMS OF SERVICE.
IN NO EVENT SHALL THE AGGREGATE LIABILITY OF POLYGLOSSIA ARISING OUT OF OR RELATING TO THE USE OF OR INABILITY TO USE THE SERVICES, EXCEED THE EQUIVALENT OF ONE (1) PERIOD OF SUBSCRIPTION FEES.
SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OF OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. IF THESE LAWS APPLY TO YOU, SOME OR ALL OF THE ABOVE EXCLUSIONS OR LIMITATIONS MAY NOT APPLY TO YOU.